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Organising Files

The one bank of registrations youve saved is easy to locate on the USER page – because it is currently the only one – but as time passes youll save many more sets of registrations, until your display screen is filled with page after page of files.

Note: New pages are added automatically as existing ones become full… so dont waste time searching the instruments user guide for instruction on adding pages.

You may find that some of your files provide registrations for film themes, others for classics, some may be for dance or sing-along tunes… and its at this point that it makes sense to organise your registration files into folders – bundling those with a similar theme together.

Fig. 4 shows two pages of registration files Ive created. Youll see that some of the titles are film themes, some dance tunes, and others are songs made famous by the Carpenters¦ All together I now have eighteen registration files. Not a huge amount – but enough to begin to make life confusing.

To ease the situation, Im going to gather all the Film Theme registration files together and put them in a folder. First, however, I need to create a folder…

1) Press button [7] NEW under the display screen. (Fig. 4). The buttons icon shows a FOLDER such as you would expect to find in a standard filing cabinet.

2) As Im going to use this folder to keep my film theme registrations in I name the folder FILM MUSIC using the text characters at the bottom of the display screen..

3) Press [OK]

4) The folder appears at the top of the display with the folder icon (inset) in front of its name. (Fig. 6)

Folders always take priority over files (i.e. a folder name beginning with the letter Z will always appear at the top of the list – above a file name beginning with the letter A ). The folder icon (inset) appears in front of the folders name.

Collecting the “Film Music” files

Collecting the Film Music files…

Now we must collect the all the registration files we want to transfer into the folder. Obviously these will be the ones with a film music theme.

1) Press the button beneath the display screen (Fig. 7) to select [CUT] – appropriately illustrated by an icon bearing a pair of scissors.

2) At the prompt – Select files and/or folders to be cut to the clipboard – select all the registration files you want to transfer to the Film Music folder.

3) Press [OK] (Fig. 8).

The titles of the registration files youve selected fade slightly as the files are copied to the instruments clipboard – waiting to be transferred to the Film Music folder.

Your files are quite safe here. The clipboard is an area of the instruments memory where cut data is temporarily stored whilst in transit to a new location.

Unlike the Delete function, cut files are not permanently removed – so if the instrument was to suffer a sudden power loss the files would stay safely in place on the user page.

4) Press the button adjacent to the Film Music folder – to open the folder.

The folder is, of course, empty – (Fig. 10) – so the screen is clear. This can sometimes create a sudden panic as you might mistakenly think that youve accidentally erased all your files.

If you look at the bottom of the display youll be reassured to see the Film Music title – indicating that you are inside the Film Music folder.

5) Press the button directly beneath the [PASTE] icon (Fig. 10) to complete the transfer of your registration files to the Film Music folder (Fig. 11)

Although Ive used registration files for this illustration of how files & folders work, the best thing about this operating system is that everything else works in exactly the same way. If, for example, you want to create a folder for accompaniment styles you use frequently you achieve it using the same process. If MIDI files and karaoke are your thing you can organise the MIDI backing tracks into song categories – or, as I do, create a folder for all the material Ill use in an evenings concert.

And finally…

Just to round off this workshop exercise, I created two more folders (fig 12) – one for the dance tunes and the second for the Carpenters hits.

As you can see, its tidied up my USER page a treat – and all my registration categories can be viewed from the one page which makes life very simple…

Taken from the Yamaha Club Special Edition 2004 Magazine

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